Privacy Policy

1. Introduction

TantranZm Technologies Private Limited ("TantranZm", "we", "us", or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, apply for positions, or engage with our services.

By using our website or services, you acknowledge that you have read and understood this Privacy Policy and consent to the collection and processing of your personal data as described herein.

2. Information We Collect

2.1 Job Candidates and Applicants

When you apply for a position with TantranZm through our careers portal or submit your resume, we collect:

• Personal identification information (name, email address, phone number, postal address)
• Professional information (resume/CV, work history, educational qualifications, skills, certifications)
• Employment preferences and career objectives
• References and background verification information
• Any other information you choose to provide in your application

2.2 Clients and Business Contacts

For our business clients and partners, we collect:

• Contact details (name, job title, company name, email, phone number)
• Business communication records
• Project requirements and specifications
• Contract and invoicing information
• Feedback and satisfaction survey responses

2.3 Website Visitors

When you visit our website, we automatically collect:

• IP address and browser information
• Device type and operating system
• Pages visited and time spent on our website
• Referring website and search terms
• Cookie data (see our Cookie Policy for details)

3. How We Use Your Information

3.1 Recruitment and Talent Management

We use candidate information to:

• Process your job application and assess your suitability for positions
• Conduct background verification through authorized vendors
• Communicate with you regarding your application status
• Maintain a database of qualified candidates for current and future opportunities
• Contact you about relevant job openings that match your profile
• Comply with employment and labor laws

3.2 Service Delivery and Client Management

We use client information to:

• Deliver IT services and fulfill contractual obligations
• Communicate about projects, services, and support
• Process payments and maintain financial records
• Improve our services based on your feedback
• Send relevant business communications and updates

Important: We do not share or process client data through third parties. All client data is handled exclusively by TantranZm's internal teams to ensure maximum security and confidentiality.

3.3 Website Analytics and Improvement

We use website data to:

• Analyze website usage and improve user experience
• Troubleshoot technical issues
• Protect against fraud and security threats
• Understand visitor demographics and preferences

4. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws.

4.1 Candidate Data

When you submit a job application or your resume to TantranZm, your information is retained in our recruitment database to enable us to consider you for suitable positions as they become available. This includes maintaining your profile in our talent pool for future job opportunities that match your qualifications and experience. We may retain candidate information for a period necessary to fulfill our recruitment and talent management purposes, typically up to ten (10) years from the date of your application, unless you request earlier deletion of your data.

4.2 Client and Business Data

Client data is retained for the duration of our business relationship and for seven (7) years thereafter to comply with Indian tax, accounting, and legal requirements under the Companies Act, 2013.

4.3 Website Analytics

Website usage data is anonymized and retained for up to twenty-four (24) months for analytics purposes.

5. Data Security

We implement robust technical and organizational security measures to protect your personal data:

• ISO 27001:2022 Certified: Our information security management system meets international standards
• Encryption: Data in transit and at rest is encrypted using industry-standard protocols
• Access Controls: Role-based access ensures only authorized personnel can access personal data
• Regular Audits: We conduct periodic security assessments and vulnerability testing
• Secure Infrastructure: Our servers and databases are hosted in secure, monitored facilities
• Employee Training: All staff members receive data protection and security training
• Incident Response: We have procedures to detect, report, and respond to data breaches

6. Data Sharing and Disclosure

6.1 Internal Use

Your personal data is accessible only to authorized TantranZm employees who require access to perform their job functions related to recruitment, client services, or business operations.

6.2 Service Providers

We may share limited information with trusted third-party service providers who assist us with:

• Background verification services for candidate screening
• Website hosting and IT infrastructure
• Email and communication services
• Payment processing and accounting

These service providers are contractually bound to protect your data and use it only for specified purposes.

6.3 Legal Requirements

We may disclose your personal data when required by law or in response to valid legal processes, such as court orders, subpoenas, or requests from regulatory authorities.

6.4 Client Data Protection

Client project data and business information is never shared with or processed by third parties outside of TantranZm. We handle all client data exclusively through our internal teams to maintain the highest level of confidentiality and data protection.

7. International Data Transfers

TantranZm operates globally and may transfer your personal data to our offices or partners in India, the United States, Europe, and the Middle East. When we transfer data internationally, we ensure appropriate safeguards are in place as required by the DPDPA 2023, including:

• Standard contractual clauses
• Data processing agreements
• Adequate security measures
• Compliance with local data protection laws

8. Your Rights Under DPDPA 2023

As a data principal under India's Digital Personal Data Protection Act 2023, you have the following rights:

To exercise any of these rights, please contact us at privacy@tantranzmtechnology.com or use the contact information provided below.

9. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience, analyze website traffic, and deliver personalized content. For detailed information about our cookie practices, please refer to our Cookie Policy.

10. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a child, please contact us immediately so we can delete it.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. We will notify you of any material changes by:

• Posting the updated policy on our website with a new "Last Updated" date
• Sending an email notification to registered users where appropriate
• Displaying a prominent notice on our website

Your continued use of our services after such changes constitutes acceptance of the updated Privacy Policy.